# Integrations & people access

> Connect your identity and HR systems, see who has an account where, and manage those accounts from one place.

- URL: https://nextit.tech/docs/integrations/
- Language: English
- Other language: https://nextit.tech/fr/docs/integrations/
- Publisher: NextIT (https://nextit.tech/)

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# Integrations & people access

Connect your identity and HR systems, see who has an account where, and manage those accounts from one place.

## What this module is for

Connect the systems where your people have accounts. NextIT then shows who has an account in each system, so you see access in one place. You can also manage those accounts from the same place, including when a person leaves the company. Admins manage this module. Auditors see which systems are connected.

## Before you start

-   You need the Admin role to connect a system and to manage a person’s account.
-   Auditors can open the `Catalog` and see which systems are connected. The people and access view, the audit log and every change are for Admins.
-   A User does not see this module.

## How to connect a system

1.  1

    Open the catalog

    Open the `Catalog` of the Integrations Hub.

2.  2

    Select the system

    Select the system that you want to connect, and follow the steps on the screen.

3.  3

    Check the status

    Check the status of the connection. Each connected account shows its own status.

The connectors offered today are:

-   Microsoft Entra ID
-   Keycloak
-   Odoo
-   GitLab

## Reconnect, sync or disconnect a system

Once a system is connected, the `Catalog` offers three actions. Only an Admin can use them.

-   `Reconnect`: connect the system again.
-   `Sync`: update NextIT with the latest data from the system.
-   `Disconnect`: remove the connection between NextIT and the system.

## See who has access

The people and access view shows a matrix of people and their access across the connected systems. Select a person to see that person’s details.

An Admin can choose which connected system is the human resources (HR) source of employee records.

## Manage one person’s account

An Admin can run these actions on one person’s account in a connected system:

-   Enable or disable the account.
-   Change the roles of the account.
-   Reset the password.
-   Create an account for a person.
-   Delete the account.

**Careful:** Deleting an account in a connected system cannot be undone. Disabling an account can be undone by enabling it again.

## Offboard a person

When a person leaves the company, offboard that person. Offboarding applies to every connected system where the person has an account.

1.  1

    Open the person’s record

    Open the people and access view, then select the person.

2.  2

    Start the offboarding

    Start the offboarding action for the person.

3.  3

    Review each system

    Review the result for each connected system where the person has an account.

## The audit log

`Audit log` shows the history of changes made in the Integrations Hub. Use it to review past changes to connections and accounts.

## Tips

-   If you are not sure, disable an account before you delete it. You can enable it again.
-   Review the people and access view every month, and offboard the people who have left.
-   Your artificial intelligence (AI) assistant can disable an account or disconnect a system for you. It asks for your approval first.

## Related

-   [Team & roles](https://nextit.tech/docs/team-and-roles/)
-   [Software & cost](https://nextit.tech/docs/software-cost/)
-   [Vendor management](https://nextit.tech/docs/vendor-management/)

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